Navigating OSHA’s new recordkeeping and reporting requirements

Posted October 9, 2014 Company News

OSHA notice

Effective January 1, 2015, new time restraints for reportable events and an updated list of the industries partially exempt from recordkeeping requirements were released in a new final rule by the Occupational Safety and Health Administration (OSHA).

What is a reportable event?

A reportable event is fatality, inpatient hospitalization, amputation, or loss of an eye resulting from a workplace-related incident.

What and when do I have to report to OSHA?

Every inpatient hospitalization, amputation, or loss of an eye must be reported within 24 hours from the time the employer learns of the incident. The final rule extends the amount of time employers currently have to notify OSHA (eight hours) and amends existing regulation limiting reports to inpatient hospitalization of three or more employees. Employers have an eight-hour window to report any work-related fatalities from the time they learn of the incident. All fatalities must be reported whether they occur immediately or within 30 days of the incident.

How do I report a serious injury or fatality to OSHA?

Reports can be submitted by contacting your nearest OSHA area office or phoning 1-800-321-OSHA. A website allowing employers to submit reports electronically online is currently under development.

A complete report will include:

  • Employer’s name
  • Location of reportable event
  • Time of event
  • Type of event
  • Names of all employees affected by event
  • Name and phone number of employer’s contact person
  • A brief content:encoded of the work-related incident

What is a partially exempt company?

Partially exempt companies are not currently required to maintain work-related injury and illness records, but must still adhere to reporting requirements for any fatality, inpatient hospitalization, amputation, or loss of an eye resulting from workplace-related incidents.

Employers generally qualify for partial exemption if they:

  • Have fewer than 10 employees
  • Are classified within a partially exempt industry

Is my company still partially exempt?

Under the updated list of partially exempt industries, many employers will lose their partially exempt status and be expected to create and maintain OSHA Forms 300, 300A, and 301. OSHA will reach out and make training available to affected employers.


Please note that the information contained in this document is designed to provide authoritative and accurate information, in regard to the subject matter covered. However, it is not provided as legal or tax advice and no representation is made as to the sufficiency for your specific company’s needs. This document should be reviewed by your legal counsel or tax consultant before use.

Additionally, the messages and content within the Pittsburgh Health Care Reform group do not reflect the advisory services of Henderson Brothers, Inc.